November 13, 2023 | Tech Today

November 13, 2023 | Tech Today

2023 Flexible Spending Account Claims Deadline

The Benefits Office would to remind employees that the deadline to submit claims for their 2023 Flexible Spending Account (FSA) is March 31, 2024. Health care and dependent care claims during the 2022 calendar year are eligible if the date of service was in 2023. Any money remaining in the account after this date is forfeited per IRS regulations.

Dependent care claims require an invoice or receipt from the provider. All medical, dental and optical claims should be processed through your insurance plans before submitting them to your health care reimbursement account.

Attach the Explanation of Benefits (EOB) or a claim summary from your insurance plan to the claim form when submitting a claim. For expenses not processed through insurance, submit the itemized receipt.

More information and the FSA claim form can be found online on the Human Resources Flex Spending page.

For questions, contact Benefits Services at [email protected] or call 7-2517.


Check Out Covidence for Systematic Literature Reviews

Does your research involve conducting a systematic literature review? If yes (or maybe), the Van Pelt and Opie Library invites you to take advantage of our trial of Covidence.

Covidence is a production tool for systematic reviews used for title/abstract screening, full-text screening, data abstraction and quality assessment. Designed to make conducting reviews more efficient and easily tracked, Covidence can be used for any kind of literature review that requires reproducible and reportable reviewing and screening.

Covidence is available on a trial basis to the Michigan Tech community through December 2023. The trial offers a demo review, and users may also import up to 500 references to use within Covidence. Getting Started with Covidence is a series of short videos that will help you navigate the Covidence interface.

To register for a Covidence account, follow these steps:

  1. Sign up for Covidence (not necessary if you already have an account at another institution).
  2. Send an email to [email protected] requesting an invitation to the library trial.
  3. Check your email for the invitation and accept.
  4. Please contact [email protected] with any questions.

Your feedback is very important in our decision-making process. Please take a few moments to let us know what you think of Covidence.


Lunch and Learn: MTU GeoPortal Launch Event

The Geospatial Research Facility (GRF) is excited to announce the launch of the MTU GeoPortal, a multidisciplinary one-stop shop for maps and GIS datasets for the Great Lakes Region and beyond. The aim of the GeoPortal is to supply students, faculty and staff conducting geospatial research at Michigan Technological University with authoritative and unique geospatial data online with easy-to-use geospatial analytical tools.

The GRF cordially invites everyone from MTU community to attend a Lunch and Learn launch event tomorrow (Nov. 14) from noon to 1 p.m. at the Great Lakes Research Center Auditorium and Atrium in GLRC 202.

The event will feature an overview of GRF resources and services, short presentations by GRF staff of recent and ongoing research projects and an overview of the MTU GeoPortal’s functions and features. Lunch will be provided.

An RSVP for this event is greatly appreciated, but not necessary. Please direct any questions and RSVP correspondences to Daniel Lizzadro-McPherson at [email protected].


Study Abroad in Wales This Summer 

Consider studying abroad in Wales this summer! Geared toward advanced undergraduates and graduate students, Wales 2024: Community Transformations is a 16-day exploration of how the “first industrialized nation in the world” (according to National Museum Wales) has transitioned environmentally, economically, culturally and politically.

Using natural and cultural heritage institutions as our medium (national museums, national parks and World Heritage Sites), we will dig into how these institutions navigate the environmental and economic scarring of deindustrialization and try to create a balance between following Welsh Parliament policy and community-based planning. Students will design individual research projects using landscape analysis to present at the Vernacular Architecture Forum hosted at MTU in June 2024. All three courses taught by Mark Rhodes and Kathryn Hannum (both SS) center interdisciplinary-yet-geographic questions upon industrial communities and national identities.

Interested students can reach out to Rhodes directly at [email protected], visit the program website and apply, and/or mark their calendars for 5 p.m. tomorrow (Nov. 14) for an informational session on campus in AOB 209.


Thanksgiving Holiday Payroll Schedule

In observance of the Thanksgiving holiday, the University will be closed Nov. 23 and Nov. 24. The deadlines for Payroll and Human Resources Information Systems (HRIS) forms for the off-cycle week ending Nov. 25 will be adjusted as shown below.

Please be sure that all web time approvers have a designated proxy set up.

  • Status Forms and EPAF Submissions — due Friday, Nov. 17, at noon
  • Deduction Forms — due Tuesday, Nov. 21, at noon
  • Off-Cycle Requests — due Tuesday, Nov. 21, at noon
  • Reallocations Submission — due Tuesday, Nov. 21, at noon

For instructions on how to set up a proxy, please refer to the Quick Reference Guide for Approvers.


ACSHF Forum: Grad Student Presentations

The Department of Cognitive and Learning Sciences will host two speakers at the next Applied Cognitive Science and Human Factors forum: Anne Inger Mortvedt and Erin Matas, both ACSHF graduate students. Their presentations will be from 2-3 p.m. on Monday, Nov. 13 in Meese 109.

Mortvedt will present “Usability Assessment of Newly Developed Injury Prevention Program: Insights from Coaches and Players.”

Matas will present “Shifting the Lens: Applying Cognitive Task Analysis Methods to the Academic Search Domain.”

Full abstracts can be found on the CLS blog!


DOE Fellowship Application Writing Support

The Graduate School is excited to announce that it is offering application writing support to graduate students who wish to apply for the U.S. Department of Energy Computational Science Graduate Fellowship (DOE CSGF).  

Eligibility: This prestigious fellowship is open to senior undergraduates and master’s degree students who intend to pursue a Ph.D. as well as first-year Ph.D. students; U.S. citizenship or lawful permanent residency is required.  

A wide range of fields are eligible, including aeronautics, applied mathematics, astrophysics, biological sciences, chemical engineering, chemistry, computer engineering, computer science, electrical engineering, environmental science, materials sciences, mechanical engineering, physics, and statistics.

The benefits include yearly stipends of $45,000, payment of full tuition and required fees, one 12-week practicum experience at a DOE national laboratory or site, and more.

The submission deadline is Wednesday, Jan. 17, 2024.

For more information, visit the fellowship website. Encourage interested students to contact Sarah Isaacson at [email protected] as soon as possible.